Pre-meeting preparations for the conference reception process

1: According to the requirements of the conference affairs team, the conference room layout (monogram, billboards, lighting, audio, multimedia, projector, power supply, tables, chairs, tea cups and waiter arrangements) will be arranged two days before the delegates register. Click to implement.

2: According to the room status list provided by the hotel, two days before registration, negotiate with the conference team members who arrived first to determine the room for the conference team, and select the floor, room type, and room where the leaders, experts and main representatives will stay. Number, types of fruits to be placed and special security work.

3: Check the sanitation of the restaurant environment, the integrity of the tables, chairs, and tableware two days in advance, and re-implement the menu and service.

4: Complete the representative certificates, issued materials, sign-in sheets, dining cards, billboards, merchant display boards and promotional equipment required for the meeting two days in advance, as well as the power supply, lighting brightness, smooth passages, etc. , Photography and video equipment during the meeting, and preparation of personnel.

5: Form a conference security team with the hotel security department to strengthen door guards and floor inspections during the conference to prevent the occurrence of hidden dangers

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6: Medical security, equipped with medical personnel to solve emergencies. Purchase standing medicines in advance, including: colds, anti-inflammatory, motion sickness, vomiting, diarrhea, trauma, pain relief, heat relief, alcohol, iodine, oxygen bags, etc. Basic equipment includes: thermometer, stethoscope, flashlight, cotton swabs, etc. Contact a doctor promptly.

7: Post meeting indicator arrows in the lobby, floors, restaurants, conference rooms, elevators, etc.

Four: Budget for other conference expenses

1: Representative certificate 2: Billboard 3: Exhibition board 4: Car 5: Banquet standard 6: Fruit 7: Souvenirs 8: Printing of information , Copy 9: Photography, Videography 10: Others