Procurement mode of fixed-point procurement

Fixed-point procurement is convenient, flexible and fast, which makes up for the shortcomings of other procurement methods, and is gradually recognized by buyers and suppliers. However, there are still some problems in the operation of fixed-point procurement, which should be continuously improved in the implementation process. We can constantly improve and develop the fixed-point procurement method from the following four aspects.

Qualification determination

Determining the designated supplier is the key to designated procurement, and several important links should be paid attention to when determining the designated supplier.

Do a good job in market research and choose fixed-point projects. Determining fixed-point projects is the most basic and necessary work. In practical work, we find that not all projects are suitable for point procurement, that is to say, projects that can be done elsewhere can also be done here, nor can projects that can be done in big cities be done in small cities. This should be decided by combining the development of local market, the focus of economic work and the structure of financial expenditure. For example, official car maintenance, there are many highly qualified car maintenance enterprises in big cities, and there are many types of enterprises with competitive environment and foundation. However, in small cities, especially small counties in remote areas, the market is underdeveloped, and it is difficult to find secondary maintenance enterprises, which is not suitable for fixing. And office supplies. As a provincial and municipal level, office supplies account for a small proportion in the fiscal expenditure at the same level, while for county-level demonstration finance, their office supplies account for a large proportion in the fiscal expenditure at the same level, which is necessary for supervision. Therefore, it is necessary to do market research, including analyzing the structure of fiscal expenditure and selecting designated procurement projects according to local conditions.

Select the bidding method and review the bidding documents. According to the investigation and understanding of the market, scientifically choose the bidding method to minimize administrative costs. The qualification of designated suppliers is not always determined by public bidding, but should be determined according to the designated procurement projects and local market conditions. If it is also official car insurance, there are more than three local insurance companies with developed markets, and only one or two are a minority. Where there are few people, public bidding cannot be adopted. As for the maintenance of official vehicles and the printing of official materials, it is also the determination of designated suppliers. However, due to the complex nature of the former, there are thousands of spare parts, such as car types, maintenance and repair. If the supplier is determined through competitive negotiation, it will be a marathon. Therefore, only by selecting representative indicators can the qualification of designated suppliers be determined through public bidding. The printing of the latter's official materials is relatively simple, with only paper fees, working hours fees and management fees. And each item can be clearly stipulated through competitive negotiation.

After determining the procurement method, entrust the government procurement agency to organize procurement activities. The agency issues announcements, designs tenders and formulates bid evaluation documents and methods. The Procurement Management Department shall review all bidding documents.

Pre-qualification and field trip. Pre-qualification and on-the-spot investigation are very important to ensure the qualification of designated suppliers. Government procurement management departments or institutions can have a preliminary understanding of suppliers through pre-qualification and field visits. Pre-qualification is mainly to check whether the enterprise license is complete, whether the taxes and fees are paid, and whether it meets the supplier standards stipulated by the government procurement law; On-the-spot investigation mainly depends on the business premises, geographical location and operating conditions of the enterprise and grasps the first-hand information.

Hire relevant experts and organize bidding activities. People in government procurement agencies cannot be all-rounders, so relevant experts should be invited when organizing bidding and bid evaluation activities. First, invite experts to design the tender announcement; The second is to invite experts to participate in the formulation of bidding documents; Third, invite experts to discuss and formulate bid evaluation methods and other bidding documents; The fourth is to invite experts to participate in bid evaluation.

Solicit opinions extensively and strictly abide by the terms of the contract. Fixed-point procurement is a kind of contract procurement in a sense, which is an extension of contract execution, so the fixed-point procurement contract must be rigorous. In order to make the fixed-point procurement contract not only meet the requirements of the contract law, but also facilitate the operation and implementation, and correspond to the bidding documents, we should solicit opinions extensively, mainly from three aspects: first, the opinions of legal consultants; Second, the opinions of the financial leaders of each unit; The third is the opinions of specific management or users. Such as the maintenance of official vehicles, ask the driver for advice. When signing a contract, the successful supplier must be required to pay the performance bond to the regulatory authorities. The characteristic of fixed-point procurement is that it does not complete procurement activities at one time, but occurs for a long time, often and irregularly. It has a wide range of participants and is difficult to supervise. Poor supervision will have a negative impact and even lead to corruption. Therefore, it is necessary to improve the timely supervision of designated suppliers, strengthen supervision and improve their service quality.

Classification or sub-item formulation of fixed-point procurement management measures or implementation details. Formulate management measures or detailed rules for the implementation of designated procurement, and stipulate the rights, obligations, responsibilities, operating procedures of purchasers, government procurement agencies, designated suppliers and management departments, as well as penalties for violations by all parties. With these management methods or implementation rules, people and things can really be managed by the system.

Publicize the designated suppliers determined by bidding. Publicize the designated suppliers determined by bidding in local major media, including enterprise name, business scope, legal representative, business location, scale, performance, tax payment, contact information and contact person, etc. And accept the supervision of all sectors of society. If an enterprise is found to have obtained the qualification of designated supplier by deception, if the evidence is conclusive, its qualification as designated supplier will be cancelled, thus ensuring that the designated supplier is the most powerful or best enterprise in the industry.

Announce the prices and services promised by the designated suppliers in the tender in written form and on the Internet, so as to facilitate the purchaser's inquiry. Its purpose, on the one hand, is to accept the supervision of property buyers and all walks of life; On the other hand, there will be competition among designated suppliers again to see which one has excellent price and good service and can attract buyers; At the same time, it also provides basic data for next year's bidding, and suppliers' bidding quotation will become more and more rational.

Each designated supplier is required to hang the bidding quotation and service commitment of participating in government procurement and the complaint telephone number of the government procurement supervision department in a conspicuous position at the service point, which is convenient for the purchaser to compare the price on site and supervise the price.

All designated suppliers are required to submit relevant reports and inform price information to the government procurement management department on a regular basis, and network management can be implemented where conditions permit.

Regularly or irregularly inspect the contract performance of designated suppliers, and invite representatives of unsuccessful suppliers to participate in the inspection as special inspectors. Because they are all experts in this industry, such as the maintenance of official vehicles, they know a lot about auto parts and can distinguish genuine and non-genuine products at a glance. Inform the inspection results in the media after inspection, and take the inspection results as one of the bases for evaluating suppliers.

Close the fund settlement and implement centralized payment from the state treasury. In addition to regular supervision and inspection, it is more important to establish an evaluation system for designated suppliers. The evaluation system should include four indicators:

Index of government procurement business volume of designated suppliers. After winning the bid to become the designated supplier of government procurement, enterprises should set up special classes to fully respond to and serve government procurement. The indicators of designated suppliers' government procurement business volume include: the proportion of designated suppliers' government procurement business volume to the city's total project volume, the proportion of government procurement business volume to enterprise turnover, the comparison of commodity prices among designated suppliers, and the comparison of preferential margins. Its purpose is to evaluate the management level and business performance of designated suppliers. If a designated supplier has few government procurement businesses or a small amount of business within a contract period, it means that it is not necessary for the enterprise to become a designated supplier of government procurement.

Specify the tax payment and social security payment indicators of suppliers. The Government Procurement Law clearly stipulates several conditions that suppliers should have to participate in government procurement activities, one of which is a good record of paying taxes and social security funds according to law. This is the premise for suppliers to participate in government procurement activities. When supervising the designated suppliers, it is not only necessary to have a good record, but more importantly, to evaluate the tax paid. At the same time, it is necessary to assess the payment of social security funds and maintain social stability.

Specify the after-sales service indicators of suppliers. A perfect after-sales service system is an indispensable part of modern enterprises. The assessment of designated suppliers is not only the assessment of their after-sales service system, but also the assessment of their after-sales service response time, service attitude and service level.

Business reputation index of designated suppliers. Reputation is the business card, life and intangible assets of an enterprise. The credit evaluation of designated suppliers mainly depends on whether they abide by the contract and abide by business ethics in both the buyer's market and the seller's market. At present, it is not credible for a few domestic automobile manufacturers and agents to increase their prices at will. The supervision of designated suppliers should be rewarded and punished, and the rewards and punishments should be clear. Some time ago, we punished fixed-point suppliers more than rewards, and there was no incentive mechanism, so we should improve the reward and punishment mechanism for fixed-point suppliers.

Establish an incentive mechanism for designated suppliers. Through the investigation and evaluation of designated suppliers, the government procurement supervision department should have a basic understanding and grasp of the overall situation of designated suppliers serving government procurement. According to the comprehensive assessment of designated suppliers, the same kind of designated suppliers can be classified and rewarded. There are two ways to reward: one is to inform and praise; Second, the right to avoid bidding for the next similar fixed-point project and directly designate it as a fixed-point supplier; The third is to exempt the supervision and inspection of government procurement; Fourth, enjoy the priority of signing contracts.

Improve the punishment mechanism for illegally designated suppliers. The Government Procurement Law stipulates the punishment for illegal suppliers, but it is not specific and inconvenient to operate. Therefore, corresponding punishment methods and measures should be formulated according to the characteristics of designated suppliers. First, establish a performance bond system to deduct the default performance bond; The second is to implement a notification system to informed criticism general breaches and complaints; The third is to cancel the qualification of designated suppliers for serious breach of contract and deduct all performance bonds; The fourth is to blacklist those who often violate the contract seriously and prohibit them from participating in government procurement activities.