How to choose a meeting place

1. Make a list of options. A list of meeting places must be made, and all the important conditions required for the meeting should be indicated on the list. If the list is designed reasonably, it shows that the conditions of the hotel are good or bad, which will greatly facilitate the comparison and selection of various places.

2. Choose the right place type. To choose a suitable meeting place, we must comprehensively consider the local available meeting resources, meeting procedures, expected number of participants, participants' background, the most important meeting purpose, objectives and participants' preferences.

Hotels: (by type)

Business Hotel: This kind of hotel, whether designed externally or decorated internally, as well as the advanced communication tools and business venues suitable for meetings (with specific business floors), generally fully embodies the connotation of efficient and fast modern business. The hotel can not only receive small meetings, but also large meetings. There is one or more multi-function halls, which are open 24 hours a day and have strong service ability. In addition, there are many Chinese and western restaurants, various shops, gyms, swimming pools and other facilities.

Resort Hotel: This kind of hotel is usually built in a tourist resort or seaside, and its external design, garden planning and internal decoration fully reflect local characteristics, integrating leisure and entertainment. At the same time, with the development of society, resort hotels can also provide corresponding conference facilities, delicious food and various activities representing local and seasonal characteristics, which undoubtedly greatly facilitates conference units.

(by location)

Located in the city center: When choosing a hotel located in the city center, we should consider the distance between the hotel and the airport (including whether the traffic is crowded). If the participants are from China or the region, it is wise to choose such a hotel. Conference planning generally prefers to choose downtown hotels with complete facilities and functions in an ideal city, so that the accompanying families of the participants can have many activities to do. Some hotels are recognized as first-class services, and good reputation often makes hotels the first choice for conference planning.

3. Matching of meeting type and venue. The best environment for holding training activities is an adult education place (a company's professional training center or a training point in a tourist resort) that can provide specialized personnel and facilities. R&D meetings need an environment conducive to meditation and inspiration (training centers or other quiet places are most suitable). The venue of the annual meeting of the society is generally determined according to the opinions of the members (generally hotels that can provide conference services in the most popular cities at present). Major awards and commendation meetings must be graded and attractive, and the purpose of the meeting is to reward outstanding performance. Trade fairs and new product exhibitions need to choose places with exhibition halls, and also require convenient transportation in several cities where the venues are located.

4. Matters needing attention in on-site visit. Before considering going on a field trip, check whether the preconditions have been met: the offeror (hotel) accepts and agrees to all the items in the meeting name list. The offeror (hotel) should be a better one in the shortlist and basically accept the contract terms drawn up by the offeror (hotel).

5. Visit the site in person. Pay attention to the following five points in on-site inspection: meet people who can make decisions. This will help to solve the possible transaction problems in the future. If possible, you must visit on the date suggested by the hotel.