We need a contract for the hotel to provide services, which is a contract for the hotel to provide meals and accommodation. We will go there for a meeting.

The following is for reference:

Conference Hosting Agency Contract (Sample)

Party A:

Party B:

After friendly negotiation, Party A and Party B have reached the following agreement on Party B’s hosting/acting for Party A’s ________ meeting, and both parties agree to abide by it.

1. All _________ meetings hosted by Party A shall be hosted by Party B. The meeting place is _______________________

The meeting time will be from ____ month ____, ____ year to ____ month ____, ____ year. The main venue is __________________

2. Party B provides the following conference services:

1. Etiquette and reception

2. Conference transportation

3. Venue layout

4. Meeting catering arrangements

5. Meeting order maintenance

6. Meeting secretarial services

7. Meeting Accommodation arrangements for representatives

8. Arrangements for conference inspections and night entertainment support

The services are described as follows:

1. Etiquette and reception

< p>Party B will provide ____ etiquette ladies, arrange ____ etiquette ladies at bus stations, train stations, and airports respectively, set up signs (Party A provides corporate or industry logos, Party B produces them), guide Party A’s personnel to report and arrange business vehicles Go to your hotel. Set up a dedicated reception desk in the lobby of the hotel where you are staying (Party B is responsible for setting up), and Party B will provide a staff member to assist Party A’s conference affairs team members in signing in delegates, arranging rooms, distributing conference guides (to be jointly drafted by Party A and Party B), and informing delegates of conference notes , prepare the conference directory. The etiquette working hours are from ____ on ____ to ____ on ____. The working hours of the hotel reception staff are from ____ to ____ on ____. At ____ of ____ month ____, Party B will provide a reception hotline. The hotline is open for □domestic long distance and □international long distance. The fee is based on the hotel business phone charges and shall be recorded into Party A’s meeting expenses - unless Party A’s staff With permission, Party B’s personnel are not allowed to use the hotline.

2. The requirements for making the conference directory are:

The format is ________, printed in ____ color, the inner text is ________ paper, the cover is ________, and ____ copies should be made. , the unit price is ________, and the delivery time is ____month____days ago.

Conference directory information is required to be uploaded to the __________________ website in _________ format before ____month____.

3. Production of meeting speech materials:

Formation________, printed in ____ color, inner text paper is ________ paper, cover is _________, make ____ copies, The unit price is ________, and the delivery time is ____month____days ago.

■Conference transportation

1. Station pick-up

Based on actual needs, Party B must arrive at ___ hour on ___ month ___ Arrange an air-conditioned bus, a 7-seater van ___, and a 5-seater sedan ___ to _________ airport (bus station, train station) at ___ time on __month___. Arrange for delegates to travel to their hotels on a first-come-first-served basis and unified transportation. Both parties agree that all costs will be settled based on transportation trips, and the settlement standards are shown in the table below. If the reserved vehicle runs empty due to Party A's reasons, Party A will settle the bill at _____ yuan for the bus, _____ yuan for the van, and _____ yuan for the car. The operation orders for all means of transportation are issued by Party A and signed on the travel orders.

The delivery fee is the same as agreed above. Both parties should confirm the list of people who need to be sent to the station before ___ month ___. Party A should inform Party B of the method of apportioning this part of the cost (payment by the conference affairs group or individual payment) before signing this agreement. Party A confirms:

The following persons will be borne by the conference affairs group for the transportation fees. In addition, , all borne by individuals.

Or: Party A confirms that the transportation costs for all participants will be borne by the conference team; or the transportation costs for all participants will be borne by individuals.

Party A confirms: There are people who need to be sent away early during the meeting. The specific time is ___ month ___ day ___ hour, and the standard passenger car is ___ seat______ car .

2. Conference transportation

Party B must arrange ___ from ___ time on ___ month ___ day to ___ time on ___ month ___ day ___ air-conditioned buses with 7 seats, ___ vans with 7 seats, and ___ cars with 5 seats are sent to the ________ hotel to pick up conference staff to the venue. Party A (or Party B) is responsible for notifying and gathering those who need to take business vehicles. The itinerary is (round trip/one way, choose).

Arrange ___ air-conditioned buses with ___ seats and 7-seat vans from ___ time on ___ month ___ day to ___ time on ___ month ___ day __ _, 5-seater sedan ___ will be sent to _________ hotel to pick up and drop off conference staff to the party/banquet site (location: _______________________________________). The itinerary is (round trip/one way, choose).

Party B will provide ______ tons of truck______ from ___ on ___ month ___ to ___ on ___ month ___ day ___ to be responsible for transporting meeting materials. The itinerary is ______ to ______. Including loading and unloading, the total cost is ______ yuan.

■Venue layout

Party B shall reserve the __________________ venue before __ month __ day, and complete the layout according to Party A’s requirements before __ o’clock on __ month __ day :

1. The rostrum requires ____ basins of flowers, ____ colored carpets, velvet cloth presiding desk, ____ seats on the rostrum, the background is made of ____________ material, and the projection curtain requirements (____×____ ), the projector requires ____ lumens, equipped with a laser pointer (or retractable pointer), and ____ wired/wireless microphones. The rostrum is equipped with a tea cup (or bottled mineral water), and a water dispenser is placed on one side (the water dispenser is not required when bottled mineral water is provided). The rostrum is equipped with an electrician and a conference service lady. Both parties confirm: the projector is (brought by Party A, rented by Party A, provided by a third party). When Party A brings it by Party B, Party B is only obliged to provide technical support and is not responsible for ensuring the normal operation of the instrument; both parties confirm that the projector The rental price is ____ yuan/day, and the provision of tea and service staff support are included in the venue rental cost.

2. Venue layout Party B must complete the venue layout before __ o'clock on __ month __ day - U-shaped, classroom style, round table type, theater style, etc. to choose from, and the number of seats should be no less than _ ___, of which the front row arrangement needs to be __________, and the distance between each row should not be less than ____ cm; arrange ____ fixed photography spots at the venue, provide ____ water dispensers, and provide ____ small meeting rooms , The meeting room shall be furnished with no less than ____ sets of tables and chairs. A ____ banner was hung at the venue with the content of ______________________________. ____ information/sample display booths are provided inside/outside the venue. Both parties confirm: The display stand is newly manufactured/rented, with specifications of ____×____×____, and the unit price is ____ yuan/piece. The water dispenser is provided free of charge by Party B, and the drinking water is provided by Party A (Party B can provide it on behalf of Party B).

3. Atmosphere Support Party B should complete the hanging of ____ balloon banners before __ o'clock on __ month __ day. The content of the banners is (____________________) and the specifications are ____ meters × ____ meters. There are ____ arched inflatable molds, the specifications are ______×______, and ____ flower baskets are placed inside/outside the venue. At the same time, relevant information will be published on the ____×____× newspaper reservation ____×____× page on __month__ (content provided by Party A).

The total cost of venue layout and atmosphere support is: ____________ yuan.

4. Simultaneous translation system Party B must debug the simultaneous translation system before __ month __ day __ and provide ____ audio channel translation (language is __________), __ month __ Party A shall inform the interpreter of the general scope and characteristics of the speech before _day__, and inform the interpreter of the speaker’s country and general language habits. The interpreters provided by Party B must be familiar with the professional fields required for translation before __month__day__. When performing simultaneous translation, the error rate shall not exceed 2%. The speaking speed of Party A’s speakers shall not exceed ____ knots/minute.

The total cost of simultaneous translation support is: ____________ yuan.

■Catering Arrangements

Both parties confirmed that the dining places for participants during the meeting will be the _____________ restaurant of the _____________ hotel and the _____________ restaurant. Among them, the number of people who can eat Chinese food is not less than ___ people, the number of people who can eat Western food is not less than ___ people, and the number of people who can eat Muslim food is not less than ___ people. Breakfast meals are priced at ___ yuan/person, dinner (lunch and dinner) meals are priced at ___ yuan/person, banquet meals are priced at ___ yuan/person, breakfast, dinner and banquet meals (including Western and Muslim meals) Meal) See attachment (recipe) for food. The catering provided by the conference does not include alcohol (or contains alcohol), and the time is from ___ month ___ day ___ meal to ___ month ___ day ___ meal, of which ___ month ___ The daily ___ meal is a banquet meal. Conference attendees can dine with _________ certificates (or meal cards). Breakfast will be a buffet (or group meal), and dinner will be a table-style (or buffet) group meal. Party B will make a water sign to inform Party A of the specific dining time.

Meals during the business inspection trip are extra.

■Banquet meals/business cocktail party requirements

Time: ___ month ___ day ___ hour to ___ month ___ day ___ hour

Scale:

Content:

(1) Buffet/table banquet

(2) Lecture system

(3 )Entertainment Programs

(4) Services/Transportation

The total catering expenses are: ______ yuan.

■Other service arrangements

■Maintenance of meeting order

In order to facilitate confidentiality and the normal conduct of the meeting, both parties confirm that ___ month ___ to __ On _month___, there will be ___ staff members in the ____________ conference room. The staff members will be designated/appointed by Party A/Party B. Their main responsibility is to verify the identity of those entering the venue. All persons entering the venue must present their ______ certificates. This service costs ______ yuan/free.

■Accommodation Arrangements

Both parties confirm that the number of guest rooms booked by Party A totals ______, including ______ standard rooms in _________ hotel ( ______ yuan/room), business suite ___ (______yuan/room), executive suite ___ (______yuan/room); ________ hotel ______ level standard room ______ (_____ _yuan/room), ___ business suites (___yuan/room), ___ executive suites (______yuan/room).

Based on the certain flexibility in the number of participants, the two parties agree that Party B will reserve ___ guest rooms until ___ on ___ month ___, including ___ standard rooms and _ suites. __between. As of ___ month ___ day ___, if the actual room usage of Party A is lower than the reservation, the settlement will be based on the number of reserved rooms, and the excess will be settled according to the actual amount (within 10% of the total reservation). Party B promises that the amount exceeding Partially based on reservation price. Calculation after ___ hour of ___ month ___ will be based on actual room usage.

All rooms are available from ___month___ to ___month___day___ hours. If Party A's personnel need to continue to use the guest room beyond ___month___day___, they can notify Party B in advance. Party B can negotiate with the hotel and try to (but not guarantee) settle the payment at the agreed price.

Both parties confirm that Party B must obtain the hotel room key card before ___ time on ___ month ___, register and allocate rooms according to the list designated by Party A, and complete check-in registration at the same time.

■Conference inspection arrangements and night entertainment arrangements

1. Both parties confirm that Party A’s participants will conduct business inspections during the meeting. The route and itinerary are as follows:

Line 1

D1:

D2:

Number of people:______people

Line 2

D1 :

D2:

Number of people:

The total number of people is: ______ people

Vehicle requirements:

Party B provides travel liability insurance, professional tour guides, and escorts

Expenses:

2. Night entertainment arrangements

Both parties confirm that Party A’s personnel will hold various cocktail parties during the meeting In the case of a sorority, Party B will be responsible for the agency arrangements. This part of the fee shall be paid by Party A/or directly by the participants.

See the attachment for specific plans.