About the format and sample text of request for instructions

A request for instructions is an official document suitable for requesting instructions and approval from superiors. Request for instructions belongs to the upper text. For matters that the agency does not have the authority or ability to decide and resolve, it can seek instructions from its superiors, who should respond in a timely manner. The following is the format and sample text of the request for instructions that I have compiled. You are welcome to refer to it.

Part 1: Regarding the format and sample of requesting instructions

The role of requesting instructions in the work of lower-level agencies is self-evident. However, there are still people who say "make a report" when they need to write a request for instructions, and some even use a made-up "report for instructions" style. This makes it even more necessary to recognize the characteristics of requests for instructions, pay attention to the differences between requests for instructions and reports, and master the writing method of requests for instructions.

Section 1: Overview of Requesting for Instructions

Requesting for instructions is a form of petition that is often used by government agencies. This section focuses on the concept, characteristics and types of requests for instructions and compares them with reports.

1. Concept

The method stipulates: Request for instructions is applicable to requesting instructions and approval from higher authorities. ? Before the General Office of the State Council officially promulgated the "Measures for Handling Official Documents of National Administrative Agencies" in 1987, confusion and errors often occurred in work practice in requesting instructions and reporting. Later, although the state had authoritative regulations, many mistakes still occurred in practice. It should be pointed out that since the State Council improved the standards of document-issuing agencies and promulgated the "Measures for Handling Official Documents of National Administrative Agencies" on August 24, 20XX, the above-mentioned errors cannot be reproduced.

2. Characteristics

The characteristics of the request for instructions can be seen in comparison with the report.

(1) Invitation. A request for instructions is an official document requesting instructions and approval from a higher authority, and the content of the document is requestive. The report is an official document that reports work to the superior authority, reflects the situation, and responds to the inquiry or request of the superior authority. It is descriptive in nature.

(2) Seek restoration. The purpose of the request for instructions is to request approval from a superior to solve a specific problem and require a clear answer. The purpose of the report is to enable superiors to understand the situation in a certain aspect or stage, and does not require approval.

(3) Advancement. The timing of writing a request for instructions is advanced and must be written in advance, and can only be implemented after the superior authority responds. The report can be written after the fact or during the work process, but is generally not written beforehand.

(4) Singleness. The matters requested for instructions are single in nature and require only one document and one matter. The report can be one article and one thing, or it can be one article and several things.

3. Type

The classification of requests for instructions is mainly based on the purpose and content of the text. Usually can be divided into two types.

(1) Matter-specific requests for instructions. This kind of request for instructions is a request from a lower-level agency to ask a higher-level agency to review and approve a certain item or carry out a certain work, and it is an approval request. This kind of request for instructions is mostly used for matters such as organizational establishment, establishment approval, personnel appointments and removals, important decisions, major decision-making, large-scale project arrangements, etc. According to regulations, the authority at this level has no authority to decide on these matters and must seek approval from the superior authority.

When lower-level agencies encounter matters that are difficult to solve in terms of human, material, financial and other aspects of their work, they can also use requests for instructions from higher-level agencies to provide help and support. This is also a matter-of-fact nature.

(2) Policy requests. Lower-level agencies often encounter problems in their work where a certain guideline or policy is not clear or understood, or they encounter new problems and situations. To clarify and solve these problems, you can use the form of a request for instructions, put forward suggestions for solutions, and request clear explanations and instructions from the superior authority.

Section 2: Writing Requests for Instructions

The writing and structure of requests for instructions should be relatively standardized in administrative documents.

1. Writing method

The request for instructions includes the title, the main sending agency, the main text and the signature, and the structure is complete and standardized.

(1) Title. The title of the request should generally state: "Issuing authority + reason + genre". The issuing authority can sometimes be omitted, such as the aforementioned "Request for Instructions on the Listing of Danxia Mountain Scenic Area as a National Key Scenic Area". When writing the title, be careful not to write "Request for Instructions" as "Report" or "Request for Instructions Report", and do not repeat words such as "Application" and "Request" in the original reason.

(2) Text. The text of the request must include three parts: reasons, matters, and conclusion.

1. Reason. The reason for requesting instructions is the matters requested and the reasons and basis for the request. You must first explain the reasons clearly, and then write down the matters and requirements for instructions, so that everything can be done smoothly. The reason is very important. It is related to whether the matter is established and feasible. Of course, it is related to the attitude of the superior authority in requesting approval. Therefore, the reasons are often very complete, and the basis, circumstances, significance, effects, etc. must be written.

2. Matters. Including methods, measures, ideas, opinions, etc. The matters requested for instructions must comply with laws and regulations, be realistic, and be feasible and operable. Therefore, matters must be written specifically and clearly. If the content of the matters requested for instructions is relatively complex, it is necessary to prioritize and write them out one by one. The organization should be clear and the key points should be highlighted. Note: The matter is simple and often combined with the conclusion into one sentence.

For example, the last sentence of "Request for Instructions on Listing Danxia Mountain Scenic Area as a National Key Scenic Area": ??"We are now applying to list the Danxia Mountain Scenic Area as a national key scenic area, please review and approve it." ? The matters requested should avoid unclear and unspecific situations and situations where the reasons and matters are mixed together. Otherwise, we will miss the point and we will not know what problem is being asked to be solved.

3. Conclusion. The conclusion of the request for instructions includes: "Please reply to the above request for instructions", "If there is nothing wrong with the above request for instructions, please reply to", etc. The conclusion is an essential part of the request for instructions and cannot be omitted, let alone vague.

2. Requirements

(1) One article, one thing. A request for instructions can only write one thing. This is stipulated in the "Measures" and is also a need for practical work. If there are too many things in one article, the receiving agency may not be able to approve it.

(2) Single-head request for instructions. Requests for instructions can only be sent to a higher-level leadership agency or competent department. If necessary, a copy can be sent to the relevant authorities. This can avoid the phenomenon of buck-passing and wrangling.

(3) Do not ask for instructions beyond the level. In this regard, requests for instructions are the same as other administrative documents. If due to special circumstances or emergencies it is necessary to request instructions beyond the next level, a copy of the request must be sent to the direct superior authority at the same time. Except for matters directly assigned by individual leaders, requests for instructions are generally not sent directly to individual leaders.

(4) Do not copy subordinates. The request for instructions is an official document from above. When writing the document, a copy must not be sent to the subordinates at the same time to avoid confusion in the work. It is also not allowed to require the lower-level agencies to carry out matters that have not been approved and approved by the higher-level agencies.

Part 2: Report Format Sample

A report is an official document used to report work, reflect situations, put forward opinions or suggestions, and respond to inquiries from higher authorities.

1. Scope of use of reports

The scope of use of reports is very wide. According to the superior's deployment or work plan, every time a task is completed, a report must be written to the superior to reflect the basic situation of the work, lessons learned from the work, existing problems and future work ideas, etc., in order to obtain the approval of the superior leadership department. guide.

Reports, this language type is stipulated in the published official document processing standards of the party, people's congress, government, and military. Their scope of application is generally the same, but there are some differences. Please look at the definitions of reports given by these four major agencies:

The "Regulations on the Handling of Official Documents of the Communist Party of China Organs" (hereinafter referred to as the Party's "Regulations") stipulates: Reports are used to submit reports to Higher-level agencies report work, reflect situations, make suggestions, and respond to inquiries from higher-level agencies?

The "Measures for the Handling of Official Documents of the People's Congress (Trial)" (hereinafter referred to as the "Measures" of the National People's Congress) stipulates that: Reporting is applicable to reporting work, reflecting situations, making suggestions or responding to inquiries, etc.

The "Measures for Handling Official Documents of National Administrative Agencies" (hereinafter referred to as the "Measures") stipulates that reports are suitable for reporting work to higher-level agencies, reflecting situations, and responding to inquiries from higher-level agencies.

The "Regulations on the Handling of Official Documents of the Chinese People's Liberation Army" (hereinafter referred to as the "Regulations" of the Army) stipulates: "Report work, reflect situations, opinions and suggestions to higher authorities, and inquire users and report".

From the above definition, it can be found that the reports of the four major agencies are all upward texts. Among them, the reports of the Party, the National People's Congress, and the military all stipulate four purposes, including reporting work, reflecting the situation, making suggestions, and responding to inquiries from higher-level agencies. Only the government's report has only three purposes, namely reporting work, reflecting the situation, and responding to inquiries from higher-level agencies, but does not have the function of "proposing suggestions." In fact, before the administrative "Measures" released in 20XX, there was also the function of "proposing suggestions", but it was canceled in the new administrative "Measures". A new language type has been added to undertake this function: opinion. Therefore, the "opinion" genre has an additional use of ascending text. (Excerpted from "A Brief Discussion on the Scope of Application and Writing Requirements of Reports", Issue 11, 20XX, of "Application Writing")

2. Characteristics of reports

1. Reportability of content: All reports are for subordinates to report their work to higher-level agencies or business departments, allowing higher-level agencies to grasp the basic situation and provide timely guidance on their own work. Therefore, reporting is a major feature of "reports".

2. Declarative language: Because the report is reporting, it is to tell the superiors what work has been done, or how the work is done, what situations, experiences, and experiences there are, what problems exist, and what will happen in the future. What plans do you have, what opinions and suggestions do you have for the leader, so the narrative method is generally used in writing, that is, stating the matter, instead of using imperatives, requests, etc. like asking for instructions.

3. The one-way nature of the writing: When reporting, the lower-level agency writes the writing to the higher-level agency to provide a basis for the higher-level agency to carry out macro-leadership. Generally, it does not require the approval of the receiving agency, and it is a single-item writing.

4. Post-event nature of documentation: Most reports are reported to higher authorities after something is done or occurs, and are written after the fact or during the event.

5. Two-way communication: Although the report does not require approval, it is a bridge for lower-level agencies to obtain support and guidance from higher-level agencies; at the same time, higher-level agencies can also obtain information and understand the situation through reports, and the reports become the basis for decision-making, guidance and coordination of higher-level agencies.

3. Categories and functions

1. Routine reports (daily, weekly, ten-day, monthly, quarterly, annual, etc.). Routine reports cannot become "routine", but should reflect new situations, new problems, and write new ideas as the work progresses.

2. Comprehensive report: a comprehensive report on the work of the agency, which can be combined with summary work and planning arrangements. There must be analysis, synthesis, new ideas, and key points.

3. Special report: A report that reflects a certain work, a certain problem, or a certain aspect of the agency to the superior, and requires the superior to understand this. The reports written must be prompt, timely, and report one incident at a time. Reports and transfers must be clearly stated.

Part 3: Request for Instruction Report Format and Sample

Request for instructions is one of the important review bodies often used by agencies, institutions and business units in official documents. It is mainly used to request instructions from higher authorities or to approve a certain matter.

Characteristics of requests for instructions: First, they are timely. The matters requested for instructions are generally urgent to be clarified and resolved, otherwise normal work will be affected, so they are time-sensitive. The second is to ask for instructions one by one. Third, the request is usually sent to one agency, and not to multiple agencies. If it needs to be sent to other agencies at the same time, it should be sent in the form of a carbon copy, but it is not allowed to send a copy to the lower-level agency at the same time as asking for instructions. Fourth, requests for instructions should be made level by level according to the affiliation. Generally, requests for instructions beyond the next level are not allowed. If it is indeed necessary to ask for instructions beyond the next level, a copy should be submitted to the directly responsible department at the same time.

According to the different content of the request for instructions and the different writing intentions, the requests for instructions are divided into three categories: Category 1: Requests for instructions. This type of request is generally a policy request. It is a request for instructions from a lower-level agency that requires a higher-level agency to provide a clear explanation of the original policy provisions, review and identify issues to be dealt with, or provide clear instructions on how to deal with emergencies or new situations or problems. . The second category is a request for approval. This type of request is a request from a lower-level agency to a higher-level agency for approval on certain specific matters. The main purpose is to solve certain practical difficulties and specific problems. The third category is a request for forwarding. When a lower-level agency puts forward opinions and measures to deal with a wide-ranging matter, it needs to be handled jointly by all relevant parties. However, according to regulations, it cannot instruct a higher-level agency or a department not affiliated with it to handle it. It needs to be approved by the higher-level agency and then approved and implemented. This kind of situation Requests for instructions fall into this category.

A request for instructions generally consists of five parts: title, main sending agency, body, issuing agency, and date. The text of the request for instructions mainly consists of three parts: the reason for the request, the content, and the requirements. When requesting instructions, the reasons should be fully stated, and the proposed solution should be specific and feasible. In addition to the characteristics of the request, you should also pay attention to the difference between a request for instructions and a report. Do not use a report to replace the request for instructions. If the content of the request involves other departments or regions, consultation should be conducted in advance under normal circumstances. If necessary, They can also write a joint document. If the relevant parties have different opinions, they should be reflected in the actual request for instructions; in addition, a budget table should be attached when requesting appropriation; the content of the rules and regulations should be attached when requesting approval of rules and regulations; when asking for instructions to deal with the problem, the unit should Make your position clear first; when formally issuing a request for instructions and sending it to the superior authority, the name of the issuer should be noted at the beginning of the document.

Municipal People's Government:

On April 7 this year, the xx Municipal Party Committee and Municipal Government's "Decision on Accelerating the Development of Tourism" (No. Part of the special funds for tourism construction and development comes from the allocation of transportation construction surcharges, and this allocation ratio will be increased from the original 5% to 10%. In this regard, our committee believes that this measure will undoubtedly help raise funds and promote the development of tourism. However, the original purpose of collecting tourism and transportation construction surcharges was mainly to raise subway funds. Now it is necessary to increase the allocation ratio of tourism special funds to transportation construction surcharges, which will inevitably reduce the source of local funds. The annual investment in subway project construction is as high as 3 billion yuan, and the financing task is very arduous. This year, the subway's funding gap is even larger, and more funding sources need to be explored. Therefore, any reduction in raising subway funds will prolong the construction period and increase investment, which is not conducive to project construction.

In view of this, our committee recommends that during the subway construction period, we postpone the increase in the allocation ratio of special tourism funds in transportation construction surcharges, and still implement the ratio of special tourism funds accounting for 5% of transportation construction surcharges. The distribution ratio remains unchanged.

This is a special request for instructions, please approve.

Xx Municipal Planning Commission

Xx, month, x day

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