How to write the format of the notice?

Because notices have many functions and types, and their writing methods are quite different from each other, we have consciously introduced the writing methods of various notices when classifying them. Here, we can only briefly introduce some basic methods of writing notices.

(I) Title of the notice and the main sending authority

1. Title of the notice

The title of the notice generally adopts the conventional writing method of official document title, which consists of issuing authority+main content+language. For example, the Notice of the General Office of the Central Committee of the Communist Party of China and the General Office of the State Council on Prohibiting Traveling Abroad (Habitat) in disguise at public expense.

The issuing authority can also be omitted, and the title is composed of main content and language. For example, Notice on Printing and Distributing Several Opinions on Standardizing the Lease of State-owned Land (No.222 [1999] of the Ministry of Land and Resources).

issue a notice of regulations, and the name of the published regulations should appear in the main content part of the title, and use the book name.

when approving and forwarding a document, the content of the forwarded document should appear in the title, but the book name is not necessarily used. For example, the Notice of the General Office of the State Council on Forwarding the Opinions of the Ministry of Education and Other Departments on Further Accelerating the Socialization Reform of Logistics in Colleges and Universities.

2. The main sending organ of the notice

The notice has a wide range of sending objects, so there are many main sending organs, so we should pay attention to the standardization of the arrangement of the main sending organs. For example, the Ministry of Personnel's Notice on Issues Concerning the Dismissal of Administrative Punishment of State Civil Servants is sent to the main organs:

Personnel (Personnel and Labor) Departments (Bureaus) and Supervision Departments (Bureaus) of all provinces, autonomous regions and municipalities directly under the Central Government; Ministries, personnel (cadres) departments and supervision bureaus (offices) in the State Council:

Due to different levels and designations, the designation and arrangement of the main delivery organs are very complicated, and this sequence is obviously determined after careful consideration.

(II) The text of the notice

1. Reasons for the notice

The writing of this part is very close to the decision and instruction, and it is mainly used to express the relevant background, basis, purpose and significance.

for an Oracle notice, you can also refer to the above writing. For example, the Notice of the State Council on Changing the Names of Hong Kong Branch and Macau Branch of Xinhua News Agency adopted the beginning method of combining basis with purpose; The Notice of the General Office of the State Council on the Establishment of a National Leading Group for Information Work begins with "for the sake".

according to the situation, the notice of approving and forwarding documents can state the reasons at the beginning, but most of them start with directly expressing the forwarding object and decision, without stating the reasons.

In most cases, when issuing a notice of regulations, the articles and paragraphs are integrated, there is no obvious beginning, and the reasons are generally not explained.

2. notice

this is the main part of the notice, and the instructions issued, the work arranged, the proposed methods, measures and steps are all organized and expressed in this part in an orderly manner. If the content is complicated, it needs to be itemized.

an advisory notice sometimes needs to list the members of a newly established organization, as well as the changes in authority after changing the name or affiliation.

3. Implementation requirements

The notice of issuing instructions and arranging work can put forward relevant requirements for implementation at the end. If it is not necessary, this part can be omitted.

other short notices generally don't need a special ending.

Extended information:

Notice is a widely used document. It is used to issue laws and regulations, forward official documents of higher authorities, organs at the same level and organs not affiliated with them, approve official documents of lower authorities, and require lower authorities to handle certain affairs. A notice generally consists of four parts: the title, the sending unit (the addressee), the text and the signature.

References:

Notice (application document)-Baidu Encyclopedia