How to use electronic seal

How to use the electronic seal The method of using the electronic seal is very simple. Compared with the cumbersome process of "application for seal - printing of contract - manual stamping - return of seal" of traditional seals, as well as the risks and other uncertain factors, the use of electronic seals ensures convenience and safety. The electronic seal can be used according to the following process.

1. Making an electronic seal Before using an electronic seal, you need to apply for an electronic seal. When applying, you can log in to the Safe Signing Platform to apply for an electronic seal. 1 Log in to the official website of Xinxinshuo, select enterprise registration, and fill in the corresponding information to complete the registration. 2. After registering an account, perform real-name authentication. Follow the system prompts to complete the real-name authentication steps. 3. After completing the real-name authentication, you can create the company’s electronic seal. The enterprise administrator adds a corporate seal in the enterprise console. Click the "Add Seal" button to set the seal. (1) Method 1: Make online, enter the horizontal text of the seal (such as "Contract Seal"), and name the seal, and the system will generate an electronic seal combining the certified company name + horizontal text; (2) Method 2: Upload To seal, stamp the real corporate seal on white paper, take a photo, remove the white background, and upload the photo in PNG format with a transparent background.

2. Use electronic seal 1. The user logs in to the third-party electronic seal/electronic contract platform and performs real-name authentication to obtain a digital certificate with a unique identity; 2. The user uploads documents that need to be signed or uses a template to generate exclusive contract documents. Fill in the relevant information and add the signed signatory; 3. Add the electronic seal and signing date on the signing page, and complete the mobile phone verification code signing/face-scanning signing/fingerprint signing process; 4. Wait for the other party to sign. After these four steps, the use of electronic seals is completed.

3. Detailed explanation of the usage scenarios of electronic seals 1. The e-commerce industry is the most common area for electronic seal applications. B2B platforms can use electronic seal technology to sign settlement agreements with enterprises that settle on the platform. Among the customers on the platform, Corresponding purchase agreements can also be signed; using electronic seal technology, the platform can sign entrustment management agreements in advance to stipulate the rights and responsibilities of all parties before helping companies coordinate warehousing scheduling, logistics and transportation and other needs. 2 Internet Financial Industry The popular Internet financial platform can use electronic seal technology to sign corresponding contracts with investors, borrowers and third-party guarantee institutions to stipulate rights and responsibilities and other details. When investors invest on the platform, they can use electronic seal technology to sign an investment agreement with the platform and entrust the platform to purchase products. When a borrower borrows money from the platform, he or she signs an agreement with the platform through electronic seal technology to determine the content of the agreement. 3. In the education and training industry, with the development of the Internet, the way to obtain knowledge has undergone fundamental changes. Especially in recent years, the online education market has ushered in an industry explosion. How to overcome the scattered and unconcentrated resources caused by too many students, teachers, and many outlets? The pain point of signing and managing agreements is difficult. By using electronic contract and electronic seal technology, the online education and training platform can sign agreements with students or teachers remotely, determine the content of the agreement, and break the troubles of offline signing in traditional education. 4Business travel industry When travel agencies, hotels and tourism users sign service agreements, they can use electronic seal technology to quickly complete the online signing, stipulate liability for breach of contract and conditions of use, etc. 5 Human Resources Management Human resources management is an indispensable and important part of the business operation process. When a company recruits employees from other places, it can use electronic seal technology to sign labor contracts online. At the same time, employees can check personnel information at any time on the electronic seal/electronic contract platform. Contract, and immediately obtain detailed salary and benefit details, personnel management details, etc. In addition, electronic seal technology is also widely used in traditional industries, logistics industry, O2O industry, etc. Electronic seals have become an inevitable development trend, and it is inevitable that electronic seals will replace physical seals.

4. Why does the electronic seal replace the physical seal? 1 The electronic seal is an electronic file formed by binding the physical seal image to the identity of the seal subject through cryptographic technology. The Electronic Signature Law guarantees the electronic seal and Physical seals have the same legal effect. Electronic licenses and electronic seals can be widely used in corporate government services and corporate operations. In the field of corporate government services, in the past, when companies processed various qualifications, certificates, approvals and other materials, most of them required the authorized representative of the unit to go to the administrative office window, submit the materials, stamp the official seal, and sign for confirmation, which was time-consuming, labor-intensive, and The efficiency is not high, and I even have to go back and forth to different windows multiple times for one thing. With electronic licenses and electronic seals, the government can electronically transfer various certification materials between departments by reading electronic licenses and stamping electronic seals, eliminating the need for companies to run around. In the company's own operations, electronic seals can also be used in electronic contracts, electronic signing and other scenarios. For example, citizens can apply for travel procedures through online travel agencies, rent houses through online rental platforms, and purchase insurance online through insurance companies. Completed through an electronic seal, it also has legal protection. From the perspective of enterprise management, an enterprise often needs various seals such as legal representative, contract seal, financial seal, invoice seal, and verification seal according to the actual situation in daily operation and management. There is a certain workload in daily use and management.

Especially in business activities such as corporate bidding and project declaration, various documents and qualifications need to be repeatedly stamped with official seals and signatures on paper materials, which wastes time and manpower. Long-term use of physical seals causes problems such as blurred images. There are also problems There are practical difficulties such as the same seal cannot be used in different places. After using the electronic seal, the seal user can stamp the official seal anytime and anywhere with authorization, which greatly improves the efficiency and convenience of enterprises using and managing seals. 2 Electronic seals are digital representations of physical seals and can be used directly in information systems. The application of electronic seals is more in line with the needs of the national "Internet +" strategy and can be used in various application scenarios such as "Internet + government services" and "Internet + medical care". 3 Compared with physical seals, electronic seals have higher anti-counterfeiting verification technology. Traditional seals are easy to counterfeit, and identification mainly relies on the naked eye or image comparison, making it difficult for non-professionals to identify authenticity. The electronic seal is based on digital certificate and digital signature technology, which can distinguish authenticity better than a physical seal. 4The electronic seal can realize the traceability of the whole process. The use of physical seals is often recorded manually, and there are risks of being difficult to count, tampered with, and repudiated. Compared with physical seals, every use of electronic seals can be recorded, ensuring that the signing of the seal can be recorded and traced; at the same time, various electronic documents such as official documents, licenses, agreements, vouchers, transfer orders, etc. stamped with electronic seals can be recorded through Cryptography technology ensures that the stamped document cannot be tampered with, and any changes can be discovered; and the signed electronic document can be easily archived. The electronic document has the same legal effect as the paper stamped document, effectively improving the efficiency of seal signing. Authenticity of behavior.

5. How does national policy treat electronic seals? 1 Harbin New District has piloted applications such as electronic signatures, electronic seals, and electronic certificates since the end of 2019. The New District Emergency Management Bureau has taken the lead in implementing administrative services among the departments directly under the district. Online approval of matters, online signature, online certificate issuance and other functions. 2In April 2020, Beijing issued the "Beijing Regulations on Optimizing the Business Environment". The "Regulations" specifically pointed out the legal validity of electronic signatures, electronic seals, and electronic certificates, which will help promote the construction of digital and information platforms and online government service platforms. There will be more in-depth use of the Internet. 3In July 2020, the General Office of the State Council issued the "Implementation Opinions on Further Optimizing the Business Environment to Better Serve Market Entities". The "Opinions" proposed to comprehensively implement the entire online process of starting a business and improve the intelligent level of name verification in the independent enterprise name declaration system. , accelerate the application of electronic business licenses and electronic seals in service fields such as taxation, human resources and social security, provident funds, and commercial banks. 4. The six major departments, the State Administration for Market Regulation, the National Development and Reform Commission, the Ministry of Public Security, the Ministry of Human Resources and Social Security, the Ministry of Housing and Urban-Rural Development, and the State Administration of Taxation, issued the "Notice on Further Optimizing Business Start-up Services", requiring the promotion of the application of electronic invoices and the promotion of electronic invoices. Regarding the application of seals, we encourage qualified places to issue management regulations, clarify departmental responsibilities, refine management requirements, explore and coordinate the promotion of electronic seal application management, and form experiences and practices that can be replicated and promoted.