How to reimburse travel expenses after a business trip?

In accordance with the spirit of the central government and the new travel expense management measures, how are party and government agency staff reimbursed for transportation, food, accommodation and other expenses when traveling on official business? What can and cannot be claimed? In this regard, the General Office of the Ministry of Finance recently issued a notice "Answers to Questions Related to the Management Measures for Travel Expenses of Central and State Agencies". We have sorted out some useful information and shared it with our friends. You also need to pay food fees when arranging board and lodging. Question: How do business travelers pay food fees if their board and lodging are arranged by the host unit? Answer: Except for a working meal arranged by the host unit in accordance with the "Regulations on the Administration of Domestic Official Receptions of Party and Government Organs", business travelers have to pay for meals. You should resolve it yourself. If the host unit assists in arranging meals, the business travelers shall pay the corresponding meal expenses to the host unit within the standards stipulated in the travel expense management regulations. The reception unit should issue a receipt to the business travelers (not used as a basis for reimbursement), and the meal expenses collected will be used to cover the reception expenses of the reception unit. You have to pay for transportation when you take the host unit's car. Question: How do business travelers pay transportation fees within the city if the transportation is provided by the reception unit or other units? Answer: Transportation within the city should be handled by the business travelers themselves. If the reception unit provides transportation, the business travelers shall pay the transportation expenses within the city to the reception unit within the standards stipulated in the travel expense management regulations. The reception unit should issue a receipt to the business travelers (not used as a basis for reimbursement), and the city transportation fees collected will be used to cover the vehicle operation expenses of the reception unit. It is difficult to reimburse travel expenses without an accommodation invoice. Question: How to reimburse the travel expenses for a business traveler who actually incurred accommodation but did not have an accommodation invoice? Answer: If a business traveler actually incurred accommodation but did not have an accommodation invoice, if he lives in his own home or is on a business trip to a remote area , if it is impossible to obtain an invoice for accommodation expenses, the business traveler will explain the situation and obtain approval from the department leader, and the inter-city transportation expenses, food subsidy expenses and intra-city transportation expenses can be reimbursed. In other cases, travel expenses will generally not be reimbursed. Staff members of central government units in Beijing will not be reimbursed for travel expenses when they go to remote suburbs for meetings and training. Question: How can staff of central government units in Beijing be reimbursed for travel expenses when they go to remote suburban counties to carry out official activities? Answer: Staff of central government units in Beijing will not be reimbursed for accommodation when they go to remote suburban counties to attend meetings or training. Expenses, food subsidies and transportation expenses within the city; if you go to remote suburban counties to carry out other official activities and actual accommodation, meals, transportation and other expenses are incurred, reimbursement will be made in accordance with the standards stipulated in the travel expense management regulations. If meals and transportation are arranged uniformly, food subsidies and transportation expenses within the city will no longer be reimbursed. The outer suburban counties of Beijing refer to Mentougou District, Fangshan District, Tongzhou District, Shunyi District, Changping District, Daxing District, Huairou District, Pinggu District, Miyun County and Yanqing County. Travel expenses for transfer and relocation are reimbursed, and family members and furniture are provided by themselves. Question: How are the travel expenses for transfer and relocation of staff reimbursed? Answer: The inter-city transportation expenses, accommodation expenses, food subsidies and intra-city transportation expenses incurred by central and state agency staff due to transfer work are covered by The transferred unit will provide a one-time reimbursement in accordance with the provisions of the travel expense management regulations. The expenses incurred for moving family members and moving furniture shall be borne by the transferred personnel themselves. The level of transportation is the upper limit, and no subsidy will be provided if it does not reach the upper limit. Question: Will a subsidy be given to business travelers who meet the conditions for taking soft sleepers on trains but switch to soft seats? Answer: The level of transportation stipulated in the Travel Expenses Management Measures is the upper limit of transportation that business travelers can take. Business travelers should take corresponding means of transportation in strict accordance with the levels stipulated in the travel expense management regulations. If they meet the conditions for taking a soft sleeper train but change to a soft seat, no subsidy will be given. If a staff member returns home during a business trip, the travel expenses will be reimbursed, but food and transportation will not be reimbursed. Question: How to reimburse the travel expenses for a staff member who returns home to visit relatives and attend errands during a business trip with the approval of the unit leader? Answer: If a staff member returns home for business while on a business trip, inter-city transportation expenses will not be reimbursed. If the fare is higher than the fare for corresponding transportation specified by the unit when returning from the business trip destination, the excess will be borne by the individual; food subsidy and city transportation expenses will be calculated based on the number of days it takes to return to the unit from the business trip destination (deducting the number of days spent returning home to visit relatives and errands) ) and prescribed standards shall be reimbursed. Reimbursement for meetings and training in other places shall be reimbursed according to regulations. Q: How are travel expenses for meetings and training reimbursed? Answer: For those who attend meetings and training outside the permanent residence, the relevant system for meeting and training expenses shall be implemented during the meeting and training. Inter-city transportation expenses, food subsidies and intra-city transportation expenses incurred to and from conferences and training locations shall be reimbursed in accordance with the regulations on travel expense management. Among them, the food subsidy and the transportation fee within the city are calculated on a round-trip basis for one day each, and those for a same-day round trip are calculated on a one-day basis. Transportation expenses to and from the airport are not separately reimbursed. Question: If you are on a business trip by air, how are the transportation expenses from the station to the airport reimbursed? Answer: The newly revised travel expense management method implements a lump sum method for transportation expenses within the city, which is 80 yuan per person per day based on the natural number of days of the business trip. Use on a lump sum basis. The transportation expenses to and from the station and the airport will be settled within the city transportation expenses issued in accordance with regulations, and will not be reimbursed separately. Soft sleepers can be reimbursed for trains departing from morning to evening for more than 6 hours, and for trains lasting more than 12 hours. Question: Can business travelers take soft sleepers on trains with all soft seats? Answer: In principle, business travelers can take soft seats on trains with all soft seats, but at 8 p.m. If you ride for more than 6 hours between 7 a.m. and 7 a.m. the next day, or if you ride for 12 consecutive hours, you can take a soft sleeper with the approval of the unit leader, and you will be reimbursed according to the soft sleeper ticket.

Starting from 2015, the Ministry of Finance will no longer organize bidding and procurement of designated hotels for business trips. Question: Do central and state agency staff need to stay in designated hotels when traveling on business? Answer: The newly revised "Measures for the Management of Travel Expenses of Central and State Agencies" does not require business travelers to You must stay in a designated hotel. Starting from 2015, the Ministry of Finance will no longer organize bidding and procurement of designated hotels for business trips. There is no rigid requirement for two people to live in one room. Question: Are personnel at the department or bureau level required to have two people living in one room? Answer: The newly revised travel expense management measures set standards for accommodation expenses per person per day by region and level. Within the prescribed standards, business travelers can choose the room type suitable for their level. There is no hard and fast rule for two people to live in one room.