How to reimburse travel expenses

In the traditional travel management mode, employees pay in advance for the expenses exceeding the standard, and then go through the reimbursement process after consumption. Expenses within the standard range shall be reimbursed to employees according to the financial system, and the excess shall be borne by employees. However, when performing financial bookkeeping, the invoice amount will be greater than the reimbursement amount. If this business appears frequently, it will bring compliance risks to enterprises. Moreover, as employees pay more and more attention to the quality of life, many employees are willing to bear the excess to get a better travel experience, but they are faced with the embarrassment of not supporting online processes and unifying travel standards. How to solve this problem and realize the balanced development of enterprise cost saving and employee consumption experience?

The expense control cloud reimbursement platform innovates the mixed payment function, which can define whether the mixed payment scenario can be used according to the dimensions such as personnel, position, rank, project, cost center and business type. , and you can also configure the rules after the relevant products exceed the standard according to different scene requirements, such as issuing a ticket for secondary approval; The hotel exceeds the standard and adopts mixed payment; Booking is not allowed when the train ticket exceeds the standard, and the rules are very flexible. Even after exceeding the standard, employees can choose between mixed payment and secondary approval, and the decision is given to employees. After employees choose mixed payment, the monthly payment part enters the monthly statement and the personal payment part enters the personal payment process, which simplifies the financial settlement and entry processing and reduces the troubles and risks of financial bookkeeping. You can also dock with the welfare point. The part that exceeds the standard can be paid by welfare points, and the part with insufficient points can be paid by third-party platforms such as WeChat and Alipay. In this way, under the framework of the company's expense standard, it not only satisfies the travel experience of employees, but also allows employees to spend sunshine on the premise of compliance.

Travel reimbursement process

1. Travel personnel fill out the Travel Expense Reimbursement Form-directly under the superior for review, in charge of the financial personnel for review and approval-cashier settlement and payment. The competent leader shall take full responsibility for the authenticity and rationality of travel expense reimbursement.

2, financial personnel, auditors, fund management personnel in accordance with the provisions of the reimbursement procedures, budget, bills, legitimacy, authenticity, travel expenses standards for review and be responsible for this.

Extension:

From application to reconciliation, the whole process runs through. How can travel expenses reimbursement be so slippery?

Easy business travel, happy reimbursement

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Budgets are automatically associated. The employee submits a travel application form and fills in the itinerary details. The platform directly judges whether this consumption meets the preset cost standard. After approval, employees can directly order air tickets and hotels.

Yi Sheng Feiyun Control System automatically aggregates information of flights, hotels, cars and other platforms, and compares prices on the same screen, so that employees can choose the products with the highest cost performance. When placing an order, the system automatically matches and verifies the employee's travel standards, and supports bid difference control according to multiple dimensions such as department, project and personnel. If it exceeds the standard, you can make an appointment through the emergency appointment function and ask the leader for instructions.

There are many surprise scenes to unlock when ordering. For example, when many people are on a business trip, the orders of their peers are displayed intelligently, which directly saves the time of inquiry and comparison and makes the reservation faster; Automatic calibration of difference standard, which can screen the goods that meet the difference standard with one click; Individuals who exceed the standard pay, and the savings can be kept by themselves. At this point, in the process of employee application+reservation+consumption, cost control runs through, and consumption compliance is automatically checked, realizing "consumption is compliance".

NO.2 reimbursement is convenient, and business consumption does not need to be funded.

When reimbursing, too many invoices are easy to drop, and the procedures for filling and pasting tickets are complicated. But now online consumption is free of posting tickets, and the order automatically brings out the relevant expenses and can be modified, without the need for employees to fill out the form again.

If offline consumption expenses need to be reimbursed together, expenses can be entered by manual import or invoice import. The platform supports many import methods, such as photo identification, photo album import, link import, and ticket scanning. Employees do not need to manually fill in and post tickets, and subsidies are automatically calculated, making reimbursement more convenient and efficient.

Yi Sheng Feikong Cloud Platform also introduced a mobile approval process. Employees can initiate approval anytime and anywhere through mobile phones or computers, check the approval progress in real time, and urge the corresponding approvers. There is no hurry to reimburse. Through the platform, pre-application, expense approval, process management and post-reimbursement can be integrated, which greatly shortens the time for employee reimbursement.

NO.3 automatic bookkeeping reconciliation, from reimbursement to bookkeeping in only one step.

When employees are on a business trip, they can use the company to make unified settlement within the standard, and one invoice can complete all the settlement, reducing manual intervention. At this time, the service provider can make immediate capital payment for the enterprise, and then conduct unified reconciliation and settlement with the enterprise when the account expires.

The settlement method is flexible, which supports the definition of accounting period by multiple dimensions, unified settlement by group, and separate settlement by legal person company and accounting entity.

Yi Sheng Feikong Cloud Platform supports daily automatic reconciliation and billing. The platform obtains the billing data through the interface, automatically generates the daily bill, intelligently compares it with the service provider's bill, and reminds you immediately if it is abnormal, which is convenient for settlement accounting to be handled in time. Automatic reconciliation greatly improves the efficiency of reconciliation and settlement.

After the reconciliation is completed, the voucher is automatically generated, and then the invoice-voucher is filed in a unified way, so as to bid farewell to the lengthy reimbursement process.