How to budget the conference catering expenses?

The catering expenses of the meeting can be simple or complex, depending on the agenda and purpose of the meeting.

(1), breakfast is usually a buffet. Of course, you can also eat around the table, and the cost can be calculated according to the number of people (but considering the particularity of meeting meals and the preparation of raw materials, the estimated number of people who eat can't be different from the actual number of people who eat 15%, otherwise the restaurant has reason to refuse to settle accounts according to the actual number of people who eat-instead, it charges according to the predetermined number of people).

(2) Chinese food and lunch

Chinese food and lunch are basically meals, which can take the form of budget-buffet and table budget-table circumference. If the organizer wants the drinks to be purchased by himself instead of provided by the restaurant, the restaurant may charge a certain service fee.

(3) Beverage and service charges

Usually, if you eat in the restaurant of a high-star hotel, the restaurant will refuse the organizer to take drinks out by himself. If drinks can be taken away, restaurants generally need to add a service charge. When holding a conference banquet in a high-star hotel, a service charge of about 15% is usually added on the basis of the basic consumption level.

(4) Tea break at the venue

This fee is basically budgeted according to the number of people. When budgeting, you can put forward the catering combination in different time periods. The price of tea break informed by the organizer usually includes the service personnel fee, and if the organizer needs non-procedural services, an extra budget may be required. Generally speaking, tea breaks can be divided into two types: western coffee, black tea, western snacks and fruits, while Chinese tea breaks are mainly boiled water, green tea or scented tea, fruit tea, coffee, fruits and snacks.

(5) Friendship reception/dance

In fact, the budget of a party/dance may be more complicated than a separate banquet. As long as the meal label and scale are set up, the budget will be easy to calculate. However, from budget design to venue and program support, it may take a long time to confirm the budget of reception/dance.