Provisions on the management of official document format

The format of official documents, that is, the specifications and styles of official documents, refers to the composition of various components in official documents. How to formulate relevant management regulations? I would like to introduce the Regulations on the Management of Official Document Format to you, hoping to help you.

Provisions on the Administration of Official Document Format Chapter I Provisions on the Administration of Official Document Format

Article 1 An official document generally consists of three parts: eyebrow, body and tail.

Article 2 The prefixes of official documents generally include the document name, document number, issuer, etc.

1. The full name or standardized abbreviation of the issuing department should be added to the file name. Documents? The word "2" is printed in striking, neat and solemn red font and placed in the upper part of the eyebrow, above the symbol and in the center. If two or more departments co-sponsor, the sponsoring department should rank first.

2. The document number, including the department generation word, year and serial number, is placed below the file name, above the horizontal line and aligned to the left. Several departments jointly wrote, and only marked the document number of the host department.

3 the documents submitted by the issuer to the higher authorities shall be issued by the principal responsible person, and when the principal responsible person goes out, it shall be issued by the person in charge of the work. The name of the issuer is placed to the right of the document number.

Article 3 The text of an official document generally includes the title, sending department, contents, attachments, issuing department, issuing date, seal, etc.

1, the title is placed under the eyebrow, above the main delivery department and centered. The title should generally indicate the name of the issuing department, the reasons and the types of official documents, and accurately and briefly summarize the main contents of official documents. Except for the names of laws and regulations and titles, punctuation marks are generally not used in titles.

2, the main delivery department refers to the main acceptance department of official documents, should use the full name or standardized abbreviation, collectively. Generally, it is placed under the title, above the text and in the box in the upper left corner. Generally, official documents can be sent to more than several departments; For upward instructions, generally only one main sending department is written, and it is not advisable to send more responsible persons to avoid unclear responsibilities. If you need to send it to other departments at the same time, you can copy it.

3. The content is the main body of the official document, which requires truth, clear, clear, coherent, concise and appropriate views. There are notes on the official document (other matters that need to be explained), which should be marked with brackets.

4. Supplementary explanations or relevant reference materials in the text of the annex. The name of the attachment is marked after the text and before the issuing department, indicating the name and number of the attachment. Attachments are bound together with the text after the text.

5. The issuing department is also called signature. The signature should use the full name or standardized abbreviation and be placed at the bottom right of the end of the text. Several departments jointly issued a document, and the host department should rank first.

6, the date of issuance, the date of the meeting of the General Administration or the date of issuance by the leaders; Joint writing, the date issued by the person in charge of the final issuing department; Normative documents, department approval date and release date shall be written in Chinese characters in year, month and day, and placed at the lower right of the signature of the release department. Decide, etc. Do not indicate the official document of the main sending department, and put the date of issue under the heading with brackets in the center.

7, seal in addition to the minutes of the meeting, should also be stamped with the seal of the issuing department. The seal covers the middle and upper part of the year, month and day, and the upper edge does not press the characters, while the lower edge slightly presses the year and day. If the seal is covered on a blank page separated from the text content, it should be marked on the upper left of the blank page. (There is no text on this page)? . The official documents submitted jointly shall be sealed by the sponsoring department; Joint documents shall be stamped with the seal of the issuing department.

Article 4 The tail of an official document includes the subject words, the cc office, the printing office, the printing date and the number of copies printed. When the official document is a letter, the end of the official document only includes subject words, cc column, number of copies, etc. , and did not indicate the issuing department and date of issuance; Meeting minutes? Issue? .

1. Subject words are standardized nouns or noun phrases that reflect the theme of the document, and are placed at the left end of the horizontal line of the CC column below the date of publication. Subject words of letters, meeting minutes, etc. There is no need to separate cc and distribution columns with horizontal lines.

2, CC department in addition to the main department, other departments need to implement and know the official documents. Send it to the higher authorities for requirements? Copying newspapers? , send to the same level department or not affiliated department? Cc？ . The field of CC and newspaper copy is under the subject words at the end of the article.

3 issuing department, date of issue and number of copies printed. The issuing department refers to the office department that issues official documents; The printing date is the printing date of the official document printed by the printing department. Year? Month? Japan and India? ; The number of copies printed is the total number of copies printed on documents, which is generally determined according to the distribution scope, filing quantity and storage period of the distribution department. * * * Print? . The printing department, printing date and number of copies are placed at the bottom of the last page of the official document. The printing department and the printing date are on the left and right sides of the same line, with a certain distance in the middle. The number of copies printed is placed at the lower right of the lower horizontal line, below the release date.

Fifth document typesetting format document text is arranged horizontally from left to right, and the left side is bound. Official document paper is generally A4 (2 10 mm? 297 mm), the front page of the official document is the official document paper printed with eyebrows. The document number should be aligned to the left of No.3 New Song, and the issuer should be aligned to the right; The title is bold and centered in the style of the second new song; The content is the style of new song no.4. There are 2-3 lines between the signature of the issuing department and the text, and the fonts are four new fonts.

Joint writing, the signature of the issuing department is divided into two lines, the middle line is 1, the width is the same, and the issuing date is in four new styles; The subject words are bold in the new style of Primary Four, with one space between words, no punctuation and left alignment; Cc columns are all new styles of primary four, aligned to the left. Print and proofread five new styles. Margin: up and down 1.5cm, left and right 2.5cm. ..

25-point spacing is fixed. The serial number of the structure level should be accurate and clear. What is the first floor? One? What is the second floor? ( 1)? What's the third floor? 1? What is the fourth floor? ( 1)? There cannot be punctuation marks outside the brackets. If you use it? Rule number one In the form of, the following levels are? 1? 、? ( 1)? 、? ①? (There should be no punctuation after ①), and the punctuation after the same level layer number should be unified. (See Annex for the typesetting format of official documents)

Chapter II Writing Rules

Article 6 The relationship of writing should be determined according to the subordinate relationship and the scope of authority, and it is generally not allowed to ask for instructions and report beyond the level. Superior leaders should ask for instructions in one article, not put instructions in the report. When asking for instructions, it is generally necessary to designate a main delivery department, not to send multiple main delivery departments, and not to send one copy to the lower departments at the same time.

Seventh departments at the same level, without leadership or guidance, can not send decisions and other indicative documents. Eighth issues involving other departments, the host department should take the initiative to negotiate with relevant departments. The official documents submitted, if the relevant parties disagree, should be truthfully reflected.

Ninth departments have not reached an agreement on the relevant issues, and shall not write on their own. Unauthorized writing, the higher authorities have the right to order correction or cancellation.

Chapter III Official Document Processing

Tenth document processing is divided into receiving processing and issuing processing. Receipt processing includes receipt registration, reading approval, delivery, reminders and filing.

1, receipt registration

The received paper or electronic documents shall be signed, circulated, registered and fed back by the administrative department respectively.

2. Reading and approval

After the receipt is registered, it shall be put forward by the administrative manager of the administrative department, countersigned by the relevant departments, reported to the leaders for reading and approval, and then transferred by the administrative department to the relevant departments for undertaking or circulation. Emergency items should be read and approved immediately.

As the document circulation department, the administration department should communicate and feedback the leaders' questions about the document in time. In addition to attending meetings, going on business trips and conveying relevant contents of documents, each leader should also sign and approve documents within 4 hours. Due to business trip, the company's electronic documents must be reviewed and signed once a day.

Step 3 pass on

All departments should be responsible for the delivery of documents.

Step 4 remind

Clerical personnel at all levels should keep abreast of the operation and handling of official documents, be responsible for inspecting and supervising the official documents handled, and give timely feedback after the official documents handled by them are completed to prevent omissions or delays. The administrative department can supervise, supervise and inspect the handling of official documents of various departments.

5. Archives

After the countersigning of documents and contracts is completed, countersigning cards shall be printed and filed.

Article 11 The handling of issued documents includes drafting, examining, issuing, numbering, registering, printing, proofreading, copying and sending.

Chapter IV Supplementary Provisions