How important is it to set the agenda of the meeting in advance?

Conference work is a variety of specific affairs that serve the conference. It should include the following contents:

The first is the meeting plan. The pre-meeting plan is the preparation plan for the meeting, and the quality of the plan directly affects the quality of the meeting. The meeting arrangement includes: meeting name, duration, location, qualifications (election, assignment, speech, attendance) and list of participants, meeting admission tickets, division of responsibilities and staffing of the preparatory office, venue layout and meeting agenda. If there are elections, awards, photography, etc. They should also be included in the plan.

Secondly, prepare meeting documents. Propose, draft, review, print and distribute the documents and materials considered at the meeting (distributed before or at the meeting).

The third is the meeting notice. The proposal and distribution of meeting notices must be timely. After the notice of major meeting is issued, we should also follow up to find out whether the other party can attend on time.

The fourth is pre-meeting inspection. It includes two ways: reporting and checking the implementation of the plan and on-site inspection. Meeting minutes are mainly made by the person in charge of the preparatory work to report the overall preparatory situation and existing problems to the meeting host or main leaders, with the focus on the meeting documents. The field trip mainly focuses on venue layout and security work.

Fifth, the specific services during the meeting. These include sign-in system, standby system, meeting minutes, meeting minutes, briefing preparation and printing. On-site command of large-scale assembly and emergency measures under special circumstances should not only be included in the special list in the plan, but also the commanders and their command signs should be clearly defined.

Sixth, the meeting work after the meeting, including summarizing the meeting contents, writing and distributing meeting minutes, meeting news reports or holding press conferences, press conferences, meeting minutes, etc. In addition, it also includes various after-care work such as agent leaving the meeting, financial settlement and material return.

A complete meeting process needs to be carried out in a planned way before, during and after the meeting, and it is an efficient and successful meeting process to achieve the purpose of the meeting in the shortest time. On the contrary, if it is a long and inefficient meeting process, it will not only waste everyone's time, but also consume a lot of energy of the meeting organizers. The above five steps can be used for reference. The above is the whole content of what steps are included in the complete meeting process, and I hope it will help you.